As per reports and logistics, only 10 million people made use of a virtual team meeting platform. However, with COVID-19 wrecking the world in more ways than one can count, over 200 million people switched to virtual meeting platforms. COVID protocols did not permit people to conduct in-person meetings, and rightfully so, in light of the gravity of the situation. Virtual AGM meetings became the new normal and millions of employees and companies got on the bandwagon. Virtual meeting platforms, like Dreamcast, saw a sudden surge in user engagement. So much has changed in the last two years, and the world knows for a fact that virtual meetings and hybrid work culture are here to stay for the rest of time, so might as well adapt and learn!
PERKS ASSOCIATED WITH VIRTUAL MEETINGS
It is obvious that working in an office physically around people is largely different compared to working from home and looking at your colleagues on a screen. However, the potential in the virtual world is huge and was rather unexplored until COVID-19 happened. As the world is gradually getting the hang of the hybrid approach and is navigating through a variety of virtual meetings platform, there is a huge scope in the virtual way of working. Some perks of working from home and doing virtual meetings include:
1. No wastage of time:
When organizing a physical meeting, a lot of scheduling and logistical work goes down. Organizers have to give much thought while fixing the venue of the meeting, booking spaces, inviting people, and making sure that everyone fits in the designated meeting space. It also matters if certain people are in the office on that day or not. Additionally, walking and commuting to the given meeting venue alone is taxing in terms of time. With virtual meetings, almost all of these time-wasting aspects are eliminated. All organizers have to do is schedule a meeting on a virtual AGM platform and wait for people to join in. Simple! And no bathroom breaks either!
2. Enhanced productivity:
At times, long virtual meetings can be draining. “Zoom fatigue” is a new term that was born. To avoid this among employees, companies try to keep the meetings as short as possible to avoid draining and enhance productivity. 30-minute meetings are apparently the new norm. shorter meetings have proved to be more efficient since they cut to the point and agenda of the meeting. The job gets done quicker and employees can get on with more important tasks assigned to them, hence increased productivity.
3. Negligible small talk:
A tight meeting agenda helps avoid unnecessary small talk and formal pleasantries. Small talk tends to eat into vital time. A work-focused meeting must be all about work. Awkward small talk doesn’t help in keeping the meeting on track. Bonding and building relationships are important, yes, but not during a virtual work meeting. Employees can catch up with each other by creating a virtual meeting with the agenda of bonding after work.
4. Reduced expenses:
It is no secret that virtual meetings on a virtual corporate meeting platform are pocket-friendly. All the time and money that would otherwise go into catching-up meetings and formal communications are saved up via digital meetings. Additionally, a lot of time and funds are also saved on commuting back and forth to the workplace.
5. Declining becomes easy:
At times in-person meetings in the office require even the non-relevant people to attend them. This tends to irritate employees who do not resonate with the agenda of the meeting and cannot leave the room abruptly for very obvious reasons in front of their bosses. But with virtual meetings, one can leave such a non-relevant meeting with ease and not even get noticed. It is also not socially awkward.
6. Creating a level playing field:
A virtual meetings platform helps level the playing field to some extent as employees can connect with each other with little effort. There is an ease of joining meetings from any geographical location. All one needs is a stable internet connection, a device, and some functioning earphones. People can attend meetings from the comfort of their homes. Not just employees, but even bosses. The bosses come off as less scary with their loungewear on and their family members screaming in the background. One realizes that no one is that different after all. Employees who might be introverts by nature may also feel more confident while attending meetings from the safety of their homes and be the best version of themselves.
7. Saying a “no” is easy:
When a colleague or an elder invites people to a particular meeting, it is difficult to say “no” to their face. Virtual meetings make it convenient to leave the meeting as per convenience, but also help in barring someone to enter before the meeting. Rejecting a digital invitation with a “no” or perhaps not replying to it at all may not be as tough or awkward since it is done behind the comfort of a screen.
Communicating via a virtual team meeting platform surprisingly makes it easier to brainstorm ideas and effectively work as a team. If only one person unmutes their mic and each person gets their turn to speak, the meeting functions in a more systematic and organized manner and remains on track. A virtual AGM platform offers every necessary tool needed for effective collaboration between employees during a meeting like the chatbox, whiteboard tool, screen sharing, and much more. When everyone gets their time and space to express themselves without being interrupted, a democratic and liberal environment of working is perpetuated.
The new trend is to conduct and attend virtual meetings. The entire world has jumped on this bandwagon and there is absolutely no going back. The convenience and productivity offered by virtual meetings and the hybrid work model are unmatched. The benefits of virtual meetings make it extremely appealing to employees and bosses alike and the playing field is leveled as an added boon. You must use an efficient virtual meetings platform, like Dreamcast, to avail all the benefits.